respite -

Helpsite > Respite

RESPITE

Add Respite

Add New Respite Placement with CFSF kid within a CFSF home

- Go to Case Roster>Foster Care Open Cases>Select Client
- Click Change Placement
  - Placement Date = Respite Start Date
  - Performed by = Case Manager (should not have to change)
  - Placement With = Respite Home
  - Type and Move = “Respite”
  - Confirm that “Do not count in # of placements” is checked
  - Click Save
    - An email gets sent automatically to fiscal@cfsf.net

Add Out of Agency Respite Kid to CFSF Home

- - Go to Case Roster>All Cases
    - Scroll to the bottom of the page and expand “z” or search zzRespite
    - Click on the appropriate fake kid (zzRespite, Out of Agency)
      - Confirm the fake kid is not currently in a respite home
        
        On the left it will either say Place With -Not Placed- or a home will be listed
        
        If the fake kid is in a home, open another zzRespite, Out of Agency
        
        If the fake kid is not in a home, follow bellow
      - Click on Add initial placement or Reopen>Readmit
        
        Add initial placement instructions
        
        Placement With = CFSF respite home
        
        Performed by = your name
        
        Placement type = zzRes.pite
        
        Confirm that “Do not count in # of placements” is checked
        
        Click Save
        
        Readmit instructions
        
        Program = Do Not change
        
        Category = CPA or BRS or Wrap depending on the child
        
        Office = zResptie Provider Only
        
        Case Manager = you
        
        An email gets sent automatically to fiscal@cfsf.net

Add New Respite with CFSF kid within an Out of Agency or Prudent Parenting Home

- Go to Case Roster>Foster Care Open Cases>Select Client
  - Click Change Placement
    - Placement With = “Respite Provider (Out of Agency)” OR “Respite Provider (Prudent Parenting)”
    - Type and Move = Respite
    - Billing???
    - Confirm that “Do not count in # of placements” is checked
    - Performed By = You
    - Click Save
      - An email gets sent automatically to fiscal@cfsf.net

Edit or End Respite

If Respite Never Occurs OR Information Entered is Incorrect

- Contact someone within the Fiscal department.

End Current Respite (except for Out of agency child, look further below for those instructions)

- Go to Case Roster>Foster Care Open Cases>Select Client
- Click Change Placement
- Placement Date = Date returning back to foster home
- Performed by = Case Manager (should not have to change)
- Placement With = Foster Home Returning back to
- Type = “Foster Home”
- Move = “Return from Respite”
- Click Save
  - An email gets sent automatically to fiscal@cfsf.net

End Out of Agency Child Respite

- Go to Case Rosters>Open Cases>Scroll to the bottom of the page and expand “z” or search zzRespite
  - Click on the appropriate fake kid (zzRespite, Out of Agency)
  - Discharge>Case
    - Outcome = Out of Agency Respite
    - Discharged by = your name
    - Discharge Reason = N/A
    - Discharged To = Out of Agency Respite
  - Click OK
    - You will receive an email

Approval Request

Respite Approval Request (to be filled out by respite coordinator)

Go to Case Roster>Foster Care Open Cases>Select Client
Add Report: Respite Approval Request
Confirm Report Date is today’s date
Confirm Submit To is the Program Director
Enter in the relevant information
Follow the directions in the report, the Save button will allow you to pause even if you haven’t filled in all required fields
Once finished click Submit for Approval
- If rejected: you will receive an email, correct the report and resubmit for approval
- If approved by the Program Director, you will receive an email, the form is now internally signed. Fiscal@cfsf.net will also get an automatic email sent to them
  - To view outstanding internal signatures follow bellow
    - Within Extended Reach hover over Case Tasks
    - Click on Awaiting Approval
    - Send a reminder to the Program Director outside of Extended Reach

Reports

Look at detailed info about one home
- Home Rosters>Licensed Homes>Open Home
- General and Licensing tabs
Look at detailed info for more than one home
- Home Rosters>Licensed Homes OR HomeMatch
Check to see who is at Respite
- Go to Case Rosters>Foster Care Open Cases
- Group Cases>by Home Name
- Two ways to find kids in respite
  - Ctrl+F “Respite” if Placement Type = “Respite” the child is on Respite
    OR
  - Download as Excel
  - Right click on “Placement Type”
  - Filter>”Filter by Selected Cell’s Value”
  - Click on the dropdown arrow next to “Placement Type”
  - Check the box next to “Respite” and click OK

© 2025 · Community & Family Services Foundation